About iMMAP France/3iSolution:
iMMAP France/3iSolution is a non-profit organization dedicated to delivering information management services to humanitarian and development organizations. By leveraging information management, we empower our partners to target assistance effectively towards the world’s most vulnerable populations. Additionally, we work collaboratively with local authorities and institutions, assisting them in building capacities and achieving autonomy in their internal data and information management activities.
We are currently recruiting for the position below;
Job Title: Administrative Technical Assistant
Job Type: Full-Time
Job Location: Abuja
Tags: Administrative Jobs.
This role oversees the administration, logistics, and procurement aspects of the program, with a focus on instilling a culture of compliance among program personnel. The Administrative Technical Assistant collaborates closely with the Programs Unit and reports to the program officer.
Job Description :
Administration and Logistics:
- Adheres to and supports the implementation of organizational policies, procedures, and guidelines.
- Assists the Forum in communications, information management, and coordination as required.
- Manages logistics for meetings, records minutes, and ensures timely dissemination.
- Handles travel and accommodation arrangements for NIF guests and staff in collaboration with 3Is security and operations team.
- Supports the organization of trainings, meetings, workshops, events, and other INGO Forum activities.
- Maintains an accurate inventory of office supplies, stationery, and consumables, ensuring timely restocking.
- Manages logistical aspects of NIF events and workshops, including procurement processes, participant tracking, and agenda support.
- Assists the Program Officer in procurement processes for NIF internal and external meetings, events, and purchases/services.
- Ensures proper filing and updating of procurement and contract trackers.
- Maintains an electronic filing system for all procurement and contractual documents.
- Manages payment processing for consultants, vendors, and service providers, including invoicing and payments.
- University degree in Business Administration, Social Science, Management, or a relevant field.
- A minimum of 3 years of experience in financial, administrative, and procurement systems.
- Flexibility and multitasking
- Ability to work independently
- Excellent communication skills, including document drafting
- Experience in administration, procurement, and logistics
- Ability to work under pressure, independently, and with limited supervision
- Quick learner and adaptable to changing situations
- Strong team player
Accountability to Beneficiaries: iMMAP France/3iSolution personnel are expected to uphold principles of accountability to beneficiaries, engaging with them as equal partners in project design, monitoring, and evaluation in line with international standards.
Guiding Principles: Personnel are expected to respect local culture and adhere to iMMAP France/3iSolution’s policies, procedures, and values. Zero-tolerance is maintained for sexual harassment, exploitation, abuse, human trafficking, and child abuse. Violations will be treated as serious misconduct. iMMAP France/3iSolution is an Equal Opportunity Employer irrespective of background.
Method of Application: Please submit your cover letter and CV as a single document in PDF or Word format to firstname.lastname@example.org, indicating “Administrative Technical Assistant” in the subject of your email.